I’m working on a post that covers the last two weeks of travel–both my trip to San Francisco for the Evernote Conference, and my trip to Scottsdale for work. There are so many topics I want to cover for those events that I’m trying to break them up into smaller bites instead of dropping them all into one gigantic post.
Today, though, I wanted to throw out a quick tip. I know, it’s not Tuesday, but I’ve missed the last few Tuesday Tips, so I figured a Saturday Tip would be okay.
We all know that Evernote added a Reminders feature a while back, and it was better than I had ever expected. Once I started using it, I knew I wanted to see someone build on it, and provide an app that would pull those reminders into a lightweight task management solution.
I used RTM exclusively for a couple of years before switching to a hacked up Evernote/Apple Reminders solution. RTM kept saying that they were thinking about integrating with Evernote, but that they didn’t have an estimate on when that would happen. So I let my RTM Pro account expire, and moved on.
Since iOS 7, Apple’s Reminders application has been buggy. Reminders don’t sync between my devices, typing in a new reminder would somehow rename one of my other reminders, etc. So a few days ago, I set off to find an alternative. I’ve tried many, many task management solutions over the past several years, but RTM is the one I’ve always gone back to, so I decided to check it out first. While clicking around, I happened to find the Evernote integration page.
They have a page that explains it all, but I wanted to throw out my own workflow with these two tools.
I was keeping my recurring tasks, and anything that didn’t really require notes in Apple Reminders. Things like, feed the dog, take out the trash, ship a package, etc. Anything that required notes or follow up would go into Evernote with a Reminder set. Often, my action items come in via email. When I get an email like that, I’d forward it to my Evernote email address, and add an exclamation mark to the end of the email subject line:
“Configure digital signage players for branch 1234 !”
You can also add a date after the exclamation point in YYYY/MM/DD format to specify when a Reminder is due.
My workflow hasn’t changed, but since linking Evernote and RTM, any Evernote note with a reminder automatically shows up in my default RTM list. So all my tasks are in one place. If I mark a task complete in RTM, the task is marked complete in Evernote, and vice versa. When I’m looking at a task in RTM that has been imported from Evernote, there is a little Evernote elephant icon that can be clicked to open a pop up window with the associated note.
The note can be edited and saved, all without leaving the RTM web interface. As a bonus, this works in the RTM mobile clients, as well (iOS for sure–I don’t have an Android client to test with.)
I wrote a post back in February outlining my ideal task manager. RTM has covered almost everything on my list. Between this integration and the fact that I get to use Post-it Notes again (more on that in the upcoming Evernote Conference post,) my inner geek is giddy. Integration doesn’t work with Shared Notes or Business Accounts yet, but if Evernote opens up the webhooks required, RTM will most likely add the integration.
- Enable Evernote sync in Remember the Milk
- Every note you add a Reminder to in Evernote will be added to your default RTM task list
- Marking a note complete in either client will mark it complete in the other
- You can access the associated Evernote note from the RTM client